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FLAGS Early Alert

What is FLAGS?

Early Alerts have morphed by name and function over the last few years. Now identified as FLAGS, this reporting system allows faculty to identify students’ attendance and progress within courses.

Why Do We Use FLAGS

FLAGS serves two purposes:

  1. To provide federally required information to Financial Aid regarding attendance.
  2. To help students by connecting those who need support with services, particularly Advising, Writing Center and Technology Support.

What Instructors Need to Do

We are asking all instructors to do three things:

Week 1: Report Attendance by midnight the first Sunday after the first week of classes. Federal Aid Regulations prevent the release of funds for students who have never attended. The Office of Scholarships and Financial Aid needs you to report any student who is on your roster and did not attend your class the first week. Please use indicators Not attending or Never attended. Advisors will also contact by phone those students flagged with Not attending or Never Attended.

Week 2 - 4: Report Attendance and Progress by midnight the first Sunday after the fourth week of classes. If you do not have sufficient scores to report progress then please at least report attendance. Advising will pull attendance and progress reports in Week 5 and contact students flagged as Not attending, Never attended, or Not passing course. The Office of Scholarships and Financial Aid needs you to report Has started attending for those that were flagged in the first week but are now attending. The Office of the Registrar will pull progress reports in Week 5 and send a list of students with recommended action as Student Success: Writing and Student Success: Tech to the writing center and technology support respectively. The Registrar will also pull reports to send to the Athletics office and Office of Career and Accessibility Services.

Week 5 - 9: Update Rosters and 8W2 attendance by midnight the first Sunday after the ninth week of classes. Please update the roster on those students flagged in Week 1 through 4 regarding attendance or progress. Faculty can report Has started attending and if a student is performing better, then the faculty can indicate No longer at risk. Please identify students Not attending or Never Attended the first week of their 8-week course. Advising will pull reports in Week 10 and will contact students flagged as Not attending, Never Attended, or Not passing course. The Registrar will also pull reports to send to the Athletics office and Office of Career and Accessibility Services.

Actual dates can be located on the academic calendar. To help instructors remember to perform these actions, Office of Academic Affairs will send out reminders to KO Faculty and KO Adjunct during Week 1, 4 and 9.

Note: Although students can see their reports, few rarely do—accessing them is cumbersome. However, FLAGS is used to report problems to campus offices such as Financial Aid and Advising. Advisors can see the report when doing individual advising and can help offer academic resources if a trend develops across courses. FLAGS does not replace the conversations faculty normally have with individual students regarding attendance and progress.

If you have additional concerns regarding student progress, please email the advising center at koadv@iuk.edu.

If you need assistance with the FLAGS system, please contact the Office of the Registrar. (765) 455-9391 or email CTLA at ctla@iuk.edu. Visit this Knowledge Base entry to learn how to access and use FLAGS (indicators vary by campus).

Last updated: 04/18/2016