Procedures for Visiting Groups

Requesting a Library Visit

IU Kokomo requires a minimum of two weeks' written notice for groups coming to tour or use the library. A form for requesting library visits, tours, and instruction is included in the Visiting Group Packet below. The forms in this packet may be duplicated if needed. Dates may be tentatively reserved via e-mail or over the telephone by contacting the Information Literacy Librarian, Yan He. Please e-mail her at, or call her at (765) 455-9249.

Library Instruction

Group instruction for IUCAT, the library's online catalog, and an online periodical index/database is available upon request. Instruction is geared to the particular group's assignment or research needs.

Student:Adult Ratio

The library is available for public use and welcomes the use of its facilities by outside groups. However, the library only employs staff for its daily average number of students/patrons. All visiting groups are asked to bring a minimum of one adult for every 15 students (or fraction thereof) in grades 9 - 12. Grades 8 and lower are asked to provide one adult for every 8 students. These adults should be able to assist the students with their research needs. (Instruction for these adults is available in advance of the group's visit upon request.)

Library Cards

A form for Indiana University library cards is also included in the Visiting Group Packet. This form should be duplicated as needed by the requesting teacher. Teachers: Please hand out the library's Fine Schedule and Circulation Policies to all students who request library cards; do not photocopy the Fine Schedule and Circulation Policies onto the back of the Library Card Application form.

Both parent and student signatures are required for cards to be prepared in advance of the class visit.

Indiana University requires that the date of birth be filled in for the card to be issued.

The forms must be returned to the library at least 72 hours in advance of the group's visit in order to ensure student entries into the Indiana University computer system.


Parking for school buses is available in the lot East of the Observatory. Students may be picked up/dropped off at either the East or the West side of the library building.

If you need one-day visitor parking permits for private vehicles, please let the library staff know this when you schedule your visit. A parking permit will be made available to print prior to your visit.


Lunch in the Kelley Student Center is an option for visiting groups. Please let the library staff know if groups will be having lunch. If desired, the library will schedule the group with the cafeteria.

Computer Accounts

The library will arrange for Guest Computer Accounts for your students. These accounts will only work while your students are on campus for their visit. Note: Filtering software is not installed on Indiana University computers. Your students are expected to abide by their usual and customary school policies while using the Internet at IU Kokomo. They are also expected to abide by the Indiana University Appropriate Use of Information Technology Resources policy.

Student Conduct

Prior to visiting, the teacher/school librarian/group supervisor should review the library's general policies and incorporate those items (e.g. noise, cell phones, food, drink, etc.) that might affect their group into a general set of announcements regarding conduct.

Visiting Group Packet

Procedures for Visiting Groups (PDF)

Visiting Group Request Form (PDF)

Library Card Application Form (PDF)

Circulation Policies (PDF)

Loan Periods and Fine Schedule (PDF)

Last Updated: 23 July 2014