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Bylaws of the Faculty Senate

Indiana University Kokomo
April 28, 1997

Contents

1. Structure of Faculty Committees

1.1 Standing and Special Committees

The Faculty Senate shall have standing committees as set forth in these Bylaws. The Faculty Senate may from time to time establish special committees. The Faculty Senate shall charge every special committee with well-defined tasks to be completed within a specified period of time. The committee shall report to the Faculty Senate by the time specified and shall be discharged.

1.2 Composition of Committees

Faculty Committees shall be composed of one representative from each of the academic units with eight (8) or more faculty members. These committees may include one representative from any academic unit with fewer than eight (8) faculty members, at the discretion of that unit. Anyone who is a faculty member without an administrative appointment or a half-time instructional appointee holding Indiana University appointment to the rank of Lecturer or above shall be eligible to serve as a representative on any faculty committee. Any faculty committee may, at its discretion, invite members of the Indiana University Kokomo community to participate in its deliberations. Only faculty members elected to a committee, as provided for in this Section, may vote.

A representative from each academic unit shall be elected by majority vote of faculty members of the unit. Two-thirds of faculty members of the unit shall constitute a quorum for the purpose of electing representatives to faculty committees. If a vacancy should occur, it is the responsibility of the unit wherein the vacancy occurs to elect a member to complete the unexpired term.

Members of standing committees shall serve two-year staggered terms with half the committee elected each year. This is to ensure continuity and consistency in the use of criteria and procedures. The term of office of new members of standing committees shall commence on the first day of July following their election. For new committees, at least half the members shall be elected for a one-year term. Members of special committees shall serve until the committee is discharged.

1.3 Faculty Committee Chairpersons

The President of the Faculty Senate shall appoint a chairperson of each faculty committee for one year. The appointment shall be subject to ratification by a majority of voting members of the faculty committee.

The chairperson of a faculty committee shall file a copy of the faculty committee's minutes or a written summary of the activities of the faculty committee with the secretary of the Faculty Senate by the first day of June each year.

1.4 Quorum for Faculty Committees

A majority of voting members of a faculty committee shall constitute a quorum for the conducting of all faculty committee business.

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2. Nominations and Elections

2.1 Officers and Representatives

The Faculty Senate shall have officers, as provided in the Constitution, and representatives, as provided in these Bylaws, assigned to specific tasks on behalf of the faculty. Faculty members without administrative appointments shall be eligible to serve as officers and representatives of the Faculty Senate. No faculty member shall be elected to more than one office. Elected officers and representatives shall serve for one year and assume their duties on the first of July.

2.2 Nominating Committee

The Faculty Senate shall have a Nominating Committee. Notwithstanding Bylaws Section 1.2, the Nominating Committee shall be composed of five (5) members appointed by the President of the Faculty Senate. There shall be no more than one member from each academic unit. The appointment shall be ratified by majority vote of the Faculty Senate.

The Nominating Committee shall submit the names of at least two nominees for each of the positions of Faculty Senate Officers and Representatives. The Nominating Committee shall submit the names of nominees for the Board of Review, as provided in the Constitution.

2.3 Elections

A list of the Nominating Committee's nominees shall be included on the agenda for the Faculty Senate meeting at which the election will occur. The elections shall take place no later than the first of May. The presiding officer shall call for nominations from the floor. The Nominating Committee shall distribute ballots for voting and shall tabulate the votes and certify the results to the President. A majority of those present shall be necessary for election, and voting shall continue until a majority is reached.

In the event the office of President becomes vacant, the Vice President shall assume the Presidency. In the event of other vacancies, the Nominating Committee shall nominate new candidates. Elections shall be held within two months after the vacancy occurs and those elected shall assume their duties immediately.

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3. Faculty Standing Committees

3.1 Agenda Committee

The Faculty Senate shall have an Agenda Committee. Notwithstanding Bylaws Section 1.2, the Agenda Committee shall be composed of the officers of the Faculty Senate. Notwithstanding Bylaws Section 1.3, the President of the Faculty Senate shall be chairperson of the Agenda Committee.

The Agenda Committee is the "administrative committee" of the Faculty Senate. It is responsible for the proper functioning of the faculty government. Normally problems and proposals should first be considered by this committee before being referred to the Faculty Senate or, if necessary, to a standing or special committee.

3.10 Calendar Committee

The Faculty Senate shall have a Calendar Committee. The composition of the Committee shall be based on Bylaws Section 1.2 with the addition of four ex-officio members (one non-voting representative each from Academic Affairs, the Registrar, the Student Body, and Purdue Programs). The Committee shall meet each year to address the following duties and responsibilities:

  1. Periodically review the Indiana University Kokomo Calendar Principles and recommend changes to Faculty Senate.
  2. Ensure that all proposed Indiana University Kokomo Calendars are consistent with other IU campuses and the all-campus guidelines provided by UFC.
  3. Prepare specific calendars to recommend to Faculty Senate. Each year a rolling five-year calendar should be presented for approval.

2007 Calendar of World religion

3.11 Research Affairs Committee

The Faculty Senate shall have a committee on Research Affairs. Notwithstanding Bylaws 1.2, the Faculty Senate President shall choose a minimum of 3 members from different academic units. Its primary goal is to improve the environment for research at Indiana University Kokomo.

The committee shall:

  • periodically review research policies and procedures of the Faculty Senate,
  • draft revisions when necessary, and
  • Provide interpretations about these policies and procedures when questions arise.

The committee is responsible for recommending to the Faculty Senate policies and procedures dealing with research. The committee shall coordinate its activities with other relevant committees and communicate adopted policies and procedures dealing with research to the administration through the Vice Chancellor for Academic Affairs.

3.12 Graduate Programs Committee

The Faculty Senate shall have a Graduate Programs Committee. Notwithstanding Bylaws Section 1.2, faculty members with administrative appointments are eligible to serve on this committee and each academic unit currently granting graduate programs shall choose one graduate faculty member to serve on the committee. Membership of this committee shall not overlap the Faculty Affairs Committee membership . The Graduate Programs Committee is responsible for recommending to the Faculty Senate policies and procedures dealing with graduate student academic affairs.

Duties of the Graduate Programs are:

  • To approve or disapprove new graduate courses at Indiana University which are initiated at Indiana university Kokomo.
  • To approve or disapprove proposed changes in currently offered graduate course at Indiana University Kokomo which require submission of the Course Change Request Form.
  • To evaluate and submit to Faculty Senate, for action on all new graduate degree programs as well as changes in currently existing graduate degree programs which impact more than one division.
  • To reevaluate periodically Indiana University Kokomo graduate degree programs, specific courses, and/or degree requirements.
  • to screen for submission to the Faculty Senate at Indiana University Kokomo any new graduate degree program from another university that is to be offered at Indiana University Kokomo and which intends to use Indiana University graduate courses taught by Indiana University faculty in their role as Indiana University faculty as part of the curriculum of the degree program. The determination is whether it is appropriate to offer the graduate degree program at Indiana University Kokomo, and it is recognized that the university awarding the graduate degree not Indiana University Kokomo is responsible for the curriculum of the degree program.
  • Consult with and advise the Vice Chancellor of Academic Affairs on issues of concern to the graduate faculty.
  • Coordinate with the Educational Policies Committee concerning any issues that include both graduate and undergraduate courses and programs.
3.2 Faculty Affairs Committee

The Faculty Senate shall have a Faculty Affairs Committee. Notwithstanding Bylaws Section 1.3, the Vice President of the Faculty Senate shall be chairperson of the Faculty Affairs Committee. Membership of the Faculty Affairs Committee shall not overlap the Educational Policies Committee membership.

The Faculty Affairs Committee shall be responsible for recommending to the Senate policies and procedures dealing with faculty promotion, tenure, dismissal, salaries, sabbatical leaves, course loads, academic freedom, faculty conduct and other appropriate matters relating to faculty affairs.

3.3 Admissions Committee

The Faculty Senate shall have an Admissions Committee. Notwithstanding Bylaws Section 1.2, the Admission Committee shall be composed of three (3) to five (5) faculty members appointed by the President of the Faculty Senate. There shall be no more than one member from each academic unit. The Admissions Committee shall be responsible for making final determinations on student requests for exceptions from admissions policies, and on requests for admission as probationary students, in a manner consistent with the University policy.

3.4 Educational Policies Committee

The Faculty Senate shall have an Educational Policies Committee. Notwithstanding Bylaws Section 1.2, faculty members with administrative appointments are eligible to serve on this committee. Membership of this committee shall not overlap the Faculty Affairs Committee membership. The Educational Policies Committee is responsible for recommending to the Faculty Senate policies and procedures dealing with student academic affairs.

Duties of the Educational Policies Committee are:

  • To approve or disapprove new undergraduate courses at Indiana University which are initiated at Indiana University Kokomo.
  • To approve or disapprove proposed changes in currently offered undergraduate courses at Indiana University Kokomo which require submission of the Course Change Request Form.
  • To evaluate and submit to Faculty Senate, for action on all new undergraduate degree programs as well as changes in currently existing degree programs which impact more than one division.
  • To reevaluate periodically Indiana University Kokomo undergraduate degree programs, specific courses, and/or degree requirements.
  • To screen for submission to the Faculty Senate at Indiana University Kokomo any new undergraduate degree program from another university that is to be offered at Indiana University Kokomo and which intends to use Indiana University undergraduate courses taught by Indiana University faculty in their role as Indiana University faculty as part of the curriculum of the degree program. The determination is whether it is appropriate to offer the undergraduate degree program at Indiana University Kokomo, and it is recognized that the university awarding the undergraduate degree not Indiana University Kokomo is responsible for the curriculum of the degree program.
  • Coordinate with the Graduate Programs Committee concerning any issues that include both graduate and undergraduate courses and degree programs.
3.5 Budgetary Affairs Committee

The Faculty Senate shall have a committee on Budgetary Affairs. Notwithstanding Bylaws Section 1.3, the President of the Faculty Senate shall be chairperson of this committee.

The faculty Budgetary Affairs Committee shall act as the representative of the Faculty Senate in offering its continuing advice and recommendations to the Administration on all aspects of the Indiana University Kokomo budget. It shall be involved in the ongoing budget-making process, working closely with the Administration to ensure that the funds available are expended in such a manner that will enhance the academic and economic well-being of the campus. In order to carry out this task, the Committee should have at its disposal all relevant documents and information.

Specifically, the Committee shall consider and make recommendations to the Administration on the following issues:

  • The allocation of funds for new programs or reallocation of funds for existing programs.
  • The priorities in capital spending for the campus.
  • The general salary policies for the faculty.
  • Any serious financial situations of the University that require special action, including a state of financial exigency.

The Committee shall report regularly to the Faculty Senate on its activities, including any recommendations made to the Administration.

3.6 Administrative Review Committee

The Faculty Senate shall have a campus-wide Administrative Review Committee. The first meeting of the campus-wide Administrative Review Committee shall take place before the first day of October each year. The campus-wide Administrative Review Committee shall be responsible for establishing, implementing and monitoring the guidelines and procedures for faculty review of administrators at both the campus level and at the department/division level, subject to approval by action of the Indiana University Kokomo Faculty Senate.

3.7 Honorary Degree Committee

The Faculty Senate shall have an Honorary Degree Committee. Notwithstanding Bylaws Section 1.2, faculty members with administrative appointments are eligible to serve on this committee. Notwithstanding Bylaws Section 1.2, the term of office for new members of the Honorary Degree Committee shall commence on the first day of January following their election to the Committee.

The first meeting of the Honorary Degree Committee shall take place before the first day of October each year.

The Honorary Degree Committee shall submit candidates for an honorary degree from Indiana University Kokomo to the Faculty Senate for a vote of approval. After the Faculty Senate has approved a candidate, the candidate's name is sent to the University Faculty Council Honorary Degree Committee, which is the next step in the approval process for honorary degrees from Indiana University.

3.8 Assessment Committee

The Faculty Senate shall have a campus Assessment Committee. The campus Assessment Committee will provide continuing oversight to assessment activities at Indiana University Kokomo.

The committee will receive the results of the Academic profile (or any other general education assessment instrument adopted by the campus) and prepare an analysis with recommendations. Each academic degree program will present a report to the committee by November 1 concerning its assessment activities of the previous academic year. The reports of the academic unit will indicate the extent to which assessment plans have been followed, the evidence concerning student learning resulting from assessment, and the recommendations of the faculty in that unit for modifications, if any, in the assessment plan.

Based on the reports of the academic units, the campus Assessment Committee will prepare an annual report on assessment activities at Indiana University Kokomo and this report will be communicated to the Vice Chancellor for Academic Affairs, the president of the Faculty Senate, and all faculty. The report will highlight strengths and weaknesses in current assessment efforts and recommend improvement, if necessary. When necessary, the committee report will highlight apparent problems in academic programs revealed by the assessment data.

Ultimate responsibility for administration of the assessment program at Indiana University Kokomo will rest with the Vice Chancellor for Academic Affairs. The Vice Chancellor will work with the campus Assessment Committee to ensure that the committee receives the information it needs from the academic units.

3.9 Promotion and Tenure Committee

The Faculty Senate shall have a campus Promotion and Tenure Committee. Not withstanding Section 1.2, faculty members without tenure may not be elected to the Campus Promotion and Tenure Committee and if all the tenured faculty members in any unit have an administrative appointment, a tenured faculty member with administrative apointment may represent that unit on the promotion and Tenure Committee provided that the person's administrative position does not make a separate recommendation on promotion or tenure of a candidate from that unit. The Vice Chancellor for academic affairs may participate as an ex-officio, nonvoting member of the committee to manage the paper work and to clarify policies and procedures. This committee shall be responsible for reviewing the dossiers of candidates for promotion or tenure in a manner consistent with the Indiana University Faculty Handbook and any criteria the Faculty Senate establishes for promotion and tenure.

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4. Faculty Senate Representatives

4.1 All-University Faculty Council Representatives

The President (or President-elect) shall serve as a representative to University Faculty Council. The Faculty Senate shall also elect faculty members as faculty representative(s) of this campus to the Indiana University Faculty Council. Notwithstanding Bylaws Section 2.1, the term of office of representatives to the University Faculty Council shall commence on the first of April.

4.2 Affirmative Action Faculty Liaison

The Faculty Senate shall elect an Affirmative Action Faculty Liaison who will work with search and screen committees to ensure affirmative action guidelines are met. If the Affirmative Action Officer is a faculty member without administrative appointment, then the Faculty Senate may choose to have this person serve as a Faculty Liaison also.

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5. Meetings

5.1 Motions

All business matters requiring disposition by motion of the Faculty Senate should be submitted in writing to the Agenda Committee at least five days prior to the meeting at which they will be considered.

5.2 Reports

All faculty committee reports should be submitted in writing to the Secretary of the Faculty Senate prior to the meeting at which such reports are to be given.

5.3 Adjournments

If the scheduled agenda is not disposed of by sixty (60) minutes after the start of the meeting, the meeting in-progress should be recessed to a specified time indicated by the Agenda Committee. At the continuation meeting the unfinished business shall be the first order of business. Sixty (60) minutes after the start of a meeting, then, no further business shall be in order except a motion to adjourn - unless, of course, the rules be suspended.

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Notes

*Academic unit - An academic unit is the library, a department in Division of Arts and Sciences, or any other division of Indiana University Kokomo. Return >>>

*Administrative appointment - Administrative appointments include directors or chairs of academic units (as defined in footnote one), deans, assistant deans, vice chancellors, assistant vice chancellors, and chancellor. Return >>>

Revised by the Indiana University Kokomo Faculty Affairs Committee (1995-96), March 5, 1996.
Ratified by the Indiana University Kokomo Faculty Senate, April 29, 1996.
Revised by the Indiana University Kokomo Faculty Affairs Committee (1996-97), April 28, 1997.
Ratified by the Indiana University Kokomo Faculty Senate, April 28, 1997.

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