Matrix of approvals for degrees etc.

General Matrix For The Administrative Approval Process For New Degrees, Certificates, Centers/Institutes, Etc.
University Academic Planning and Policy, August 2011

	Dept/Div/ School	University Graduate School	Campus Academic Officer/ Chancellor	Academic Leadership Council/EVP	President	Board of Trustees		ICHE
						Information Only (AAR)	Action Required (Agenda)	Information Only	Requires Action
Branch or Extension Center: New	TBD	TBD	Yes	Approval	President Forwards to Board of Trustees		Yes		Yes
School: New	Yes		Yes	Approval			Yes		Yes
School: Name Change	Yes		Yes	Approval			Yes	Yes
Certificates: 30 or more credit hrs	Yes	Yes/Noa	Yes	Approval			Yes		Yes
Degrees: New	Yes	Yes/Noa	Yes	Approval			Yes		Yes
Degrees: Additional in same discipline)	Yes		Yes	Approval			Yes	Yes
Degrees: Name Change	Yes	Yes/Noa	Yes	Approval		Yes		Yes
Cert./Degree/Major Terminations	Yes	Yes	Yes	Info only		Yes		Yes
Graduate Degree Tracks: New	Yes	Yes/Noa	Yes	Info only
Majors: New	Yes		Yes	Yes		Yes
Majors: Name Change	Yes		Yes	Yes
Minors: New	Yes	Yes	Yes
Minors: Name Change	Yes	Yes	Yes

Please note with regard to the Board of Trustees: Administrative Action Items are an information-only item. Although Trustees do “accept” the items on the report, it is not an “approval”. Agenda Items must be APPROVED by the Trustees BEFORE they can continue through the process. Programs cannot be advertised or announced prior to ICHE approval.

STEP BY STEP (AS REQUIRED)

1. Department or Policy Group initiates proposal with faculty recommendations.
2. School Dean sends proposal to school policy group (committee) for approval.
3. If it is a practitioner degree, it should go to the Graduate school; professional degrees do not go through the Graduate school.
4. It should then go to the Campus Academic Officer who typically requests campus level review from the Campus Curriculum Committee before submitting it for continued action as the chart shows.
5. Once recommended by the ALC and Executive Vice Presidents, approvals are forwarded to President.
6. OEVPURAPP prepares agenda items for BoT
7. After University approval, OEVPURAPP works with ICHE staff to process proposal.

NOTES:

a. Dependent on school affiliation. For degree programs, includes MA, some MS, MFA, and PhD; excludes professional degrees.
b. Board of Trustees Agenda Item only if it involves substantial funding, otherwise it is an Administrative Action Item.
c. BA or BS in area only need letter of approval as long as BS or BA in area is approved (i.e., if BS in Psychology is already approved, BA in Psychology does not require action by ICHE).
d. No approval unless listed separately in ICHE inventory. If a ‘new major’ is to be separately reported to ICHE, follow ‘new degree’ process. “New majors” in BA areas and in BS Education areas are usually reported separately; other BS majors usually not reported separately.
e. Campus-based centers report as information-only; University-wide centers are reviewed by the ALC, and require approval by EVPs (and consultation with VP Research if research-based).