Academic Review Calendar

Academic Review Calendar

Non-tenure Track Re-appointment Review For faculty on one-year or three-year, non-tenure track, renewable appointment

February 15 Faculty submit Annual Service and Scholarship Reports to their Chair/Dean.

March 15 Faculty are informed in writing by Chair/Dean of reappointment or non-reappointment decision.



First Year Tenure Track Review

For faculty on tenure-track appointments during their first year of service.

December 15 Chair/Dean makes recommendation for second year appointment to the Vice Chancellor for Academic Affairs. Faculty are informed of the recommendation in writing.

February 15 Faculty submit annual Service and Scholarship Reports to their Chair/Dean.

March 1 Vice Chancellor informs faculty of reappointment or non-reappointment decision in writing.

Second Year Tenure Track Review

For faculty on tenure-track appointments during their second year of service.

September 15Chairs/Deans make recommendation for a third year appointment to the Vice Chancellor for Academic Affairs. Faculty are informed of the recommendation in writing.

November 15 The Vice Chancellor informs faculty of the appointment or non-reappointment decision in writing.

February 15 Faculty submit Annual Service and Scholarship Reports to their Chair/Dean.

March 15 Chair/Dean makes recommendation for a fourth year appointment to the Vice Chancellor for Academic Affairs Faculty are informed of the recommendation in writing.

May 1 Vice Chancellor or notifies faculty in writing of the appointment or non-reappointment decision.

Third, Fourth and Fifth Year Tenure Track Reviews

For faculty on tenure-track appointments during their third, fourth, or fifth year of service.

February 15 Faculty submit Annual Service and Scholarship Reports to their Chair/Dean.

March 15 Chair/Dean makes recommendation for a fourth, fifth, sixth or seventh year appointment to the Vice
Chancellor for Academic Affairs. Faculty are informed of the recommendation in writing.

May 1 Vice Chancellor notifies faculty in writing of the appointment or non-reappointment decision.

Special 'Third Year' or Mid-Point Advisory Tenure Review

Recommended for faculty in their third year of service. The purpose of the review is to provide a constructive, advisory evaluation of the candidate's progress toward tenure.

September 24th Faculty in their fourth year of service submit a draft tenure dossier to their departmental/divisional review committee as specified in departmental policy documents. The dossier is based on their performance record for the previous 3 years.

October 15th The department/divisional committee finishes their review and forwards the dossier on to the University Review Committee.

October 20th - the department/divisional committee submits their review form to the Office of Academic Affairs

November 15th - Faculty are informed of the responses of the University Review Committee.

November 20th - the University Review Committee files their review form with the Office of Academic Affairs

No records of the candidate's progress are to be maintained by either the department/divisional or University Review Committee. A sealed copy of data derived from the review is maintained at the departmental/divisional level in a file separate from the faculty member's personnel file. The copy could be accessed only in case of a Board of Review or other appeals inquiry resulting from a negative tenure decision.

Final Tenure Review

For faculty on tenure-track appointments in their sixth year of service, or as outlined in their initial letter of appointment, or in application for early tenure review. The same dossier may be used for Final Tenure and for Promotion Reviews. Faculty may withdraw their dossier at any point in the process prior to the final decision by the President.

Spring of Previous Year Faculty inform their Chair/Dean that they intend to apply for promotion and/or tenure review.  If this is an early promotion and tenure review, please be sure to indicate that also.

Deadlines:

October 1 - faculty submit a complete tenure and/or promotion dossier to the chair/dean and/or departmental or division committee as outlined in their departmental/divisional policy documents.  The department/division committee fowards a tenure and/or promotion recommendation to the chair/dean.  Faculty are informed of the committee's recommendations in writing

Mid October - in Arts and Sciences only, the Chair makes a tenure and/or promotion recommendation to the Dean of Arts and Sciences.  Faculty are informed of the Chair's decision in writing. 

November 1 - the Dean/Chair makes a tenure recommendation to the Vice Chancellor for Academic Affairs.  Faculty are informed of the Dean's/Chair's decision in writing

November 2 - The Vice Chancellor forwards the dossier(s) to the All Campus Promotion and Tenure Committee

December 7th - the All Campus Promotion and Tenure Committee makes a promotion and/or tenure recommendation to the Vice Chancellor.  Faculty are informed of the Committee's recommendation in writing.

Mid December - the Vice Chancellor makes a promotion and/or tenure recommendation to the Chancellor.  Faculty are informed in writing

January - March - The Chancellor makes a promotion and/or tenure recommendation to the President of the University.  Faculty are informed of the Chancellor's recommendation in writing.  University Libraries, Nursing, SPEA and Labor Studies also require the system dean's review before the final promotion and/or tenure review is referred to the President.

February 15th - faculty submit their Faculty Annual Reports (FAR) to their chair/dean

May 1 - Faculty are informed in writing of the final promotion and/or tenure decision