Matrix of approvals for degrees etc.

General Matrix For The Administrative Approval Process For New Degrees, Certificates, Centers/Institutes, Etc.
University Academic Planning and Policy, August 2011

Dept/Div/ School

University Graduate School

Campus Academic Officer/ Chancellor

Academic Leadership Council/EVP

President

Board of Trustees

ICHE

Information Only (AAR)

Action Required (Agenda)

Information Only

Requires Action

Branch or Extension Center: New

TBD

TBD

Yes

Approval

President Forwards to Board of Trustees

 

Yes

 

Yes

School: New

Yes

 

Yes

Approval

 

Yes

 

Yes

School: Name Change

Yes

 

Yes

Approval

 

Yes

Yes

 

Certificates: 30 or more credit hrs

Yes

Yes/Noa

Yes

Approval

 

Yes

 

Yes

Degrees: New

Yes

Yes/Noa

Yes

Approval

 

Yes

 

Yes

Degrees: Additional in same discipline)

Yes

 

Yes

Approval

 

Yes

Yes

 

Degrees: Name Change

Yes

Yes/Noa

Yes

Approval

Yes

 

Yes

 

Cert./Degree/Major Terminations

Yes

Yes

Yes

Info only

Yes

 

Yes

 

Graduate Degree Tracks: New

Yes

Yes/Noa

Yes

Info only

 

 

 

 

Majors: New

Yes

 

Yes

Yes

Yes

 

 

 

Majors: Name Change

Yes

 

Yes

Yes

 

 

 

 

Minors: New

Yes

Yes

Yes

 

 

 

 

 

Minors: Name Change

Yes

Yes

Yes

 

 

 

 

 


Please note with regard to the Board of Trustees: Administrative Action Items are an information-only item. Although Trustees do “accept” the items on the report, it is not an “approval”. Agenda Items must be APPROVED by the Trustees BEFORE they can continue through the process. Programs cannot be advertised or announced prior to ICHE approval.

STEP BY STEP (AS REQUIRED)

1. Department or Policy Group initiates proposal with faculty recommendations.
2. School Dean sends proposal to school policy group (committee) for approval.
3. If it is a practitioner degree, it should go to the Graduate school; professional degrees do not go through the Graduate school.
4. It should then go to the Campus Academic Officer who typically requests campus level review from the Campus Curriculum Committee before submitting it for continued action as the chart shows.
5. Once recommended by the ALC and Executive Vice Presidents, approvals are forwarded to President.
6. OEVPURAPP prepares agenda items for BoT
7. After University approval, OEVPURAPP works with ICHE staff to process proposal.

NOTES:

a. Dependent on school affiliation. For degree programs, includes MA, some MS, MFA, and PhD; excludes professional degrees.
b. Board of Trustees Agenda Item only if it involves substantial funding, otherwise it is an Administrative Action Item.
c. BA or BS in area only need letter of approval as long as BS or BA in area is approved (i.e., if BS in Psychology is already approved, BA in Psychology does not require action by ICHE).
d. No approval unless listed separately in ICHE inventory. If a ‘new major’ is to be separately reported to ICHE, follow ‘new degree’ process. “New majors” in BA areas and in BS Education areas are usually reported separately; other BS majors usually not reported separately.
e. Campus-based centers report as information-only; University-wide centers are reviewed by the ALC, and require approval by EVPs (and consultation with VP Research if research-based).