GUIDELINES FOR THIRD YEAR REVIEW
Purpose: The purpose of the "Third Year Review" is to assist tenure-track faculty, continuing lecturers, and continuing clinical faclty to assess their progress toward tenure midway through the probationary period. The review is advisory and is to be a constructive, developmental evaluation. (Librarians follow the Third Year Review process as outlined by Indiana University Libraries).
Process and Time lines:
By the end of Fall Tenure-track faculty, continuing lecturers, and continuing clinical faculty in their third year of service meet with the Semester department/division chair/dean to review tenure procedures, University and departmental criteria for tenure, and the contents of a tenure dossier, and to outline a plan moving toward tenure.
By February 1 Third year tenure-track faculty, continuing lecturers, and continuing clinical faclty submit a draft tenure dossier to a departmental/divisional review committee.
By March 1 The departmental/divisional committee assesses the dossier based on departmental/divisional tenure criteria and writes a letter of evaluation to the candidate. The committee then forwards the dossier on to the University Third Year Review Committee. A sealed copy of the letter is maintained at the department/division level in a file separate from the faculty member's personnel file.*
By April 1 The University Committee assesses the dossier based on Indiana University and IUK tenure criteria and writes a letter of evaluation to the candidate. The committee then returns the dossier to the candidate. A sealed copy of the letter is maintained at the department/ division level in a file separate from the faculty member's personnel file.*
*Sealed copies are to be accessed only in case of a Board of Review or other appeals inquiry resulting from a negative tenure review.
Suggested Dossier Format: Third Year faculty are encouraged to seek out model dossiers as examples. Chairs and senior faculty can assist. The following listing represents items commonly included in a tenure dossier. See IUK's 1993 Promotion and Tenure Criteria for types of possible supporting evidence. In general, the candidate should provide evidence for claims made in the narrative. Dossiers are commonly assembled in hard-backed three-ring binders with appropriate tabs marking each section.
Suggested Order and Sections:
Table of Contents
Introduction/Narrative Summary of Contents
Current Curriculum Vita
Copies of Annual Reports
Teaching Section
Statement of philosophy
Teaching evaluation summary (for all courses)
List of courses taught
Discussion of course development/teaching innovations
Syllabi and other supporting documentation
Peer review comments (as appropriate depending upon departmental criteria)
Research Section
Statement of research agenda
Copies of all articles, presentations, etc.
Other supporting evidence
External review letters (if recommended by department)
Service Section
Narrative statement of service goals/agenda
List of service activities
Copies/evidence of service contributions
Prepared by Susan B. Hannah, Acting Vice Chancellor for Academic Affairs
Reviewed by the Academic Council and the Third Year Review Committee
December 1996