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Office of Student Activities

Events Scheduling Form

This form is intended only for those student organizations that are registered with Indiana University Kokomo's Office of Student Activities. For more information, on the registration process, click here. All non-registered groups should directly contact Special Facilities.

Any and all events and meetings sponsored by a registered student organization occurring on campus (whether campus space is used or not) must be reserved and announced through submission of this form. The completion of this form is only a request for the space reservation (if applicable) and is not an automatic or completed reservation until a confirmation is emailed to you; therefore, you mustn't advertise this event until the confirmation email has been received. Please fill in all sections, otherwise your form may not be processed.

1. Event Information

*Event title:

*Sponsor (department or organizer):

*Event date(s):

*Frequency:

If various dates, enter all dates

*Start time:nbsp;
(hh:mm) a.m. p.m.

*End time:nbsp;
(hh:mm) a.m. p.m.

*Location preferred:

Other location (if needed):

*Alternate location:

Other location (if needed):

*Attendance expected:

*Room Setup:

Diagram of setups (PDF)

Equipment required:

Screen
Stage
Podium
Flip Chart

Table Top Holder
Handheld Microphone
Lapel Microphone

Additional information including setup requirements or equipment needs including audio/visual or computer equipment:

*Is a sound technician required?:
No Yes

Parking: If you have invited guests for your program and require temporary parking passes, indicate the names of the guests.

Note: If the event is open to the community, inform them to park in the lower level of the parking garage in order to avoid a parking ticket. Weekend parking elsewhere is permitted.

Choose advertising options:

Advertisement in student newspaper
Advertisement on electronic sign in Kelley Center Commons
Reservation of Main Building display case
Reservation of Kelley Center display case
E-mail to campus faculty and staff
Posting on student notice board

2. Food Service Information

*Is food service required?

No. Please go to section 3.
Yes.Please fill out the following:

To serve food at your event, you must use the university's Food Services. Only in rare cases, such as call out meetings, is this requirement waived. For menu options, contact the university's Food Services at (765) 455-9322 before completing this form. (See Food Services for more information). If you know that you would like catering at your event but you are not sure of the menu or the headcount at this time, please indicate this in the space below and state when you will be able to provide the Office of Student Activities with your food order.

Type of food service:

3. Contact Information

*Contact person:

The contact person should be the individual making the room request.

*Room number:

*Phone number:

*E-mail address:

Additional comments:

Your event will be added to the IU Kokomo Student Activities calendar (if applicable) so please contact us if plans change. By pressing the submit button, you agree to abide by university policy and to cancel this event with student activities staff as soon as possible (if applicable).