Events Scheduling Form

Please fill out this form completely, then press the submit button. We prefer that reservations be made at least two weeks in advance.

The completion of this form is only a request for use of a room on the IU Kokomo campus. It is not an automatic or completed reservation.

The person responsible for this request is cautioned that no advertising of the event is to be released until the reservation has been confirmed by Special Facilities.

The requestor is responsible for providing information on the room setup and/or equipment needed. If you require catering services, you must contact AVI Food Services at (765) 455-9322 to discuss your menu. For AV equipment, contact the IU Kokomo Helpdesk at (765) 455-9315. For parking permits, contact the Administration and Finance Department at (765) 455-9231.

EVENT CHECKLIST FORM:

A complete event planning checklist is available and should be submitted following a room request. 

On-campus individuals/groups should use the Internal Event Checklist and off-campus organizations should submit the External Event Checklist.

Note: Reservations for classrooms are made through Marcia Andersen at (765) 455-9205. Reservations for Havens Auditorium are made through Jeff Gegner at (765) 455-9362.

* Required fields

1. Event Information

*Event Title:

*Sponsor (Department or organizer):

*Event Date(s):

*Frequency: Select One Time Event Weekly Bi-Weekly Monthly Various Dates

*Start Time:  (hh:mm) a.m. p.m.

*End Time:  (hh:mm) a.m. p.m.

*Location Preferred: Select KC 130 KC 130AC KC 130B KC 130A KC 130C KC 132 KC 221 KC Commons Alumni Hall Cole Room Kresge Auditorium Bogle Room/KO 130 Havens Room/KO 134 KO 170 KO 048C Main Bld. Courtyard Earth Stage Quad CE 101 CE 105 Other (List below)

Other Location (if needed):

*Alternate Location: Select if Applicable KC 130 KC 130AC KC 130B KC 130A KC 130C KC 132 KC 221 KC Commons Alumni Hall Cole Room Kresge Auditorium Bogle Room/KO 130 Havens Room/KO 134 KO 170 KO 048C Main Bld. Courtyard Earth Stage Quad CE 101 CE 105 Other (List below)

Other Location (if needed):

*Attendance Expected:

*Room Setup: Select Room Configuration As Is No Preference Hollow Square Conference U-Shape Double U Island Theatre Semi Circle Round Tables Herringbone     Diagram of Setups (PDF)     Room Capacity and Setup Information (PDF)

Equipment Required: Screen Stage Podium Flip Chart Table Top Podium Handheld Microphone Lapel Microphone

Additional information including setup requirements or equipment needs:

2. Food Service Information

*Is food service required? No. Please go to section 3. Yes. Please fill out the following: Type of food service: Account number: An account number is required to order food.

3. Contact Information

*Contact Person: The contact person should be the individual making the room request.

*Room Number:

*Phone Number:

*E-mail Address:

Additional Comments:

An e-mail confirmation will be sent to the contact person listed above when the request is processed. If the room is not available, the contact person will be notified by phone or e-mail. If you do not receive a response within 24 hours, please send an e-mail to to make sure your online request was received. Please notify Special Facilities immediately if the requested room will no longer be needed.