Given the unusual nature of the Spring 2020 semester as a result of the COVID-19 pandemic, IU Kokomo Faculty Senate has approved procedures for implementation of UFC amendments to S/F and P grading policies (ACA-66, sections d and f). These procedures are for Spring 2020 only. Students may petition for an S or P grade after final grades have been submitted, upon consultation and approval by the student’s instructor and advisor, to ensure the grade change will be in the student’s best interest given their individual situation and program. The following are related questions and interpretations/answers. We will continue to add to the list as we receive more questions.
S (Satisfactory) and P (Passing) Grade Distinctions
In order for a student to be approved for an S grade, their faculty-submitted grade in the class must be a C or above. S grades will count toward degree requirements and pre-requisites. Credit hours are earned for the class but there is no GPA value. Grades of C- through D- may be petitioned for a P grade. P grades are not guaranteed to count toward specified degree requirements or pre-requisites but will count toward elective credit requirements. Credit hours are earned and there is no GPA value.
Yes; S grades in courses taken during the Spring 2020 term will count as meeting course-based prerequisites that require a grade of C or higher.
Yes; S grades in courses completed in Spring 2020 will meet admissions criteria.
Yes; courses completed with an S grade in Spring 2020 will count toward general elective and general education requirements.
It is not. S grades calculate into hours completed but are not calculated into GPA.
No; the S grade will not impact the limits for the number of courses that can be taken pass/fail.
No; P grades are not guaranteed to count toward specified degree requirements or prerequisites. However, if existing degree requirements or prerequisites already accept grades of D- or higher or grade of P, the P option will still meet those grade requirements.
No; P grades will not be considered as meeting admissions criteria for internal programs.
Yes; P grades will count toward general elective requirements.
While general education requirements can be satisfied with a P grade, (C- through D-), many schools or majors specify a minimum grade of C for at least some of their general education requirements, thus a P grade for those courses would not count
It is not. P grades calculate into hours completed but are not calculated into GPA.
No; For Spring 2020 only, P grades will not impact the limits for the number of courses that can be taken pass/fail.
No, the original letter grades will not be available. S grades in courses taken during the spring 2020 term must count toward program admission requirements. Advisors should plan to have conversations with students about their level of preparedness for more advanced level courses, particularly if the student earned a P. Some programs use cumulative GPA for admission which will not be accurate with S or P grades and some programs use a group of courses such as Math and Science to make decisions. There may be concern about selecting a class where the student may not be academically ready to be successful in the programs.
Only courses taken during the Spring 2020 term which were not completed by March 6, 2020 are eligible.
No student will be dismissed from IU Kokomo as a result of their academic or course-based performance in Spring 2020.
No student will be placed on academic probation as a result of their academic or course-based performance in Spring 2020.
No; Students will not be dismissed from IU Kokomo as a result of their academic or coursebased performance in Spring 2020. The P will not count toward the GPA and the student would need to repeat courses for which a satisfactory grade has not been earned and is needed.
Any course for which an S or P grade is assigned will not be included in the 12 credit hour minimum requirement for Dean’s or Chancellor’s List consideration. In other words, a student must earn a minimum of 12 credit hours of standard letter grades from IU Kokomo in order to be considered for the Dean’s or Chancellor’s List, among other requirements
Use of an S grade may impact future transfer of a graduate course to another graduate program. Any conversations about these grades for graduate students need to take into consideration the specific, potential risk for this population of student.
Financial Aid and Merit Scholarships
IU Kokomo SAP rules require students to 1) maintain a 2.0 program GPA; 2) successfully complete at least two-thirds of attempted coursework, and 3) complete planned degree program within 150% of program length.
- S or P grades do not carry GPA value so will have no effect on the requirement to maintain a 2.0 program GPA
- S or P grades are considered successful completion, so will increase credit completion rate
- S or P grades result in earned credit hours and apply toward maximum timeframe program length
The IU Kokomo Office of Financial Aid and Scholarships also approves SAP appeals on “contract” with students, expecting them to successfully complete all courses and/or graduate as planned. In their review of Spring 2020 SAP contracts, they will provide latitude and/or appeal options to students that have had academic progress negatively impacted by the coronavirus crisis.
S and P grades do not carry GPA value so should not have an impact on merit scholarship renewal. S and P grades do result in earned credit hours, which is considered for merit scholarship renewal. If students are unable to meet merit scholarship renewal standards an appeal process with wider parameters will be planned.
Students will need to contact any external donor or scholarship provider directly to determine the impact of S and P grades.
Degree Program Requirements
An S grade in courses taken during Spring 2020 should fulfill degree program requirements. A P grade may not fulfill those same requirements. Programs may require a course with a P grade (as with an F grade) be repeated to fulfill degree program requirements.
Individual departments associated with these programs will need to investigate. This information will be important to those in the advising community.
The P grade will stand but the affected departments should provide class permissions for future semesters. In the example above, Chemistry would provide class permission to those who completed the affected Math classes with a C-. The Registrar will work directly with these departments.
If the academic advisement report (AAR) was initially built to allow grades of D- OR P to count as satisfying a requirement, no updates are necessary as the grade will automatically apply. If Dgrades were allowable, but P grades were excluded in the AAR, the department will need to apply an exception to satisfy the requirement.
There is no need to “replace” the S since it has no GPA value and program repeat rules will apply.
For Spring 2020 grade replacement, the originally assigned Spring 2020 faculty grade will be used as the basis for whether grade replacement may be applied. The grade replacement policy specifies that on the second attempt, the student grade must be the same or higher before Office of the Registrar April 2020 proceeding with grade replacement. Registrar’s staff will verify the faculty-assigned grade on the Spring 2020 grade roster was equal to or greater than original grade and process accordingly. If applicable, the earlier grade will be “X’d”, or removed from GPA calculation, while the new S or P will remain on the record, also with no GPA value. This approach is compliant with the current extended-X policy.
|Original Grade||Repeated course 4202 (faculty-assigned grade)||Eligible for grade replacement?|
|B-||S (C)||No; C is not higher than B-|
|C-||P (D)||No; D is not higher than C-|
|D||P (D-)||No; D- is not higher than D|
No; As part of the flexibility option of the S and P grading for Spring 2020, neither an S nor a P used for grade replacement will count toward the 10-credit hour maximum.
Unique Student Populations
No, since this is a policy that applies to all students it will not negatively affect our athletes.
If a student is receiving the GI Bill™ or Federal Tuition Assistance, receiving an S-Satisfactory grade does not negatively affect their benefits because it will apply towards that particular course in their degree program. However, receiving a P (Passing) grade could translate to that student being required to return money to the Veterans Administration or Dept of Defense. In short, there could be serious financial implications. Because of this, if a student asking about having their grade changed to the Passing grade option is identified as a student receiving these benefits (based on the military student groups below), the advisor should refer that student to the Office for Veterans and Military Personnel (OVMP) for guidance. The OVMP will verify with the advisor if the grade change is best for the student in question. The advisor is then asked to add a note to the advising system (AdRx) certifying that there was discussion with OVMP about this decision. Student Groups affected by this include RVGO, RV30, RV31, RV35, RV36, RV3C, RV3S and RV3V
If a student’s tuition is being paid by an employer or other source outside of IU (outside sponsorship) and the student is required to submit grades, then receiving the S (Satisfactory) or P (Passing) grade option could have a negative impact. The student may be required to return money to the payer or may not be eligible for reimbursement. The student must work with their individual sponsor to determine if a grade of S or P is allowable before moving forward with an S/P petition.
Yes; S and P grades still result in a student earning credit hours for a course and will count toward the annual credit totals required to maintain 21C scholarship. Note that ICHE has provided some COVID-19 related relief: “the Commission will waive up to 15 credit hours for students who use either the 21st Century Scholarship, Frank O’Bannon Grant, or Next Generation Hoosier Educators Scholarship during Spring 2020. These waived hours will be added to the Credit Bank once Spring 2020 credit completion data is reported. Students will not need to submit an appeal to receive the waived hours.”
F-1 international students are able to receive grades of S and P without any negative effect on their immigration status. They must continue to maintain their full-course of study. Please contact Chad Broeker, Director of International Student Services, with any questions on this process. email@example.com or 765.455.9535.
Students, faculty, and advisors are cautioned that grades of S or P may not be accepted as transfer credit by other institutions or graduate programs. Having said that, countless colleges and universities are making similar exceptions for Spring 2020 so there is hope across the academy that schools will be lenient.
Admissions will bring in transfer credit with grades of both an S and P. Regular course articulation rules will apply.
All IU campuses are providing some version of an S and P exception. IUPUI and the regional campuses are following the same process and providing S and P grade options upon petition. IUB is following a different process for S grades only. In any case, S grades in Spring 2020 should be considered as satisfactory across IU campuses. If a P grade has been satisfactory for a particular degree program, that would not change.
Process and Approvals Required
After faculty have submitted Spring 2020 final grades, a student interested in an S or P grade should consult with his/her advisor no later than May 22, 2020. If it is in the student’s best interest, based on their individual situation and program, the advisor will complete, approve and send the “Request to Petition for an S or P Grade” form to the student’s instructor for approval. The instructor will complete the form and send it to the Office of the Registrar for processing.
Yes, if it were not in the best interest of the student. Faculty are being understanding, creative and flexible, doing all they can to assist students with creative academic means/papers/projects to help students get to a letter grade. Everyone is advocating for flexibility and creativity without sacrificing program integrity.
No, the change to an S or P grade is irreversible. You may not change an S or P grade back to a letter grade at a future date.
You need to make an appointment with your advisor and s/he will complete the form on your behalf and in consultation with you.
If you are wondering whether petitioning for an S or P grade is in your best interest, please contact your advisor or the Office of Student Success and Advising at firstname.lastname@example.org by May 22, 2020. If you have questions about petition processing or how the grade may impact your GPA, you may contact the Office of the Registrar at email@example.com or call 765-455-9391.