Support the Library

Support the Indiana University Kokomo Library by making a generous gift to the IUK Library Fund. Your donation strengthens library collections, enhances services, and supports library initiatives that directly advance student success, research excellence, and community engagement.

Thank you for making a meaningful impact at the Indiana University Kokomo Library.

For questions or further information, please contact Yan He, Dean of the Library, at +1-765-455-9249 or via email at yh4@iu.edu.

Gift Policy

Material gifts enable the Indiana University Kokomo Library to broaden and enrich its holdings. The acceptance of gifts also strengthens the relationship between the library and its communities and provides a way by which a donor can share his or her intellectual interests with future generations.

The written collection development philosophy and policies of the Library, and library procedures found in our Gift Policy, govern the acceptance and stewardship of gifts in order to assure that the interests of both the Library and the donor are served. Selections from our Gift Policy are included here. For full details, please read our complete Gift Policy. Note that these procedures do not apply to acceptance of materials to be housed in the Indiana University Kokomo Campus Archives.

Conditions of acceptance

The Library welcomes gifts of materials that will enhance the strength of its collection and support the instructional and research programs of the University. The Library reserves the right to decline an offer of material that is already held in the collection, does not meet collection needs, or which the Library cannot properly steward. If a gift is declined, library personnel may suggest other libraries or institutions better suited for the donation.

Gifts are accepted with the understanding that they become the property of Indiana University and that the Library will make all necessary decisions as to their retention, location, cataloging, and other considerations related to their use and disposition. Special terms or conditions requested by the donor should be discussed with the Dean of the Library and the Technical Services Librarian before the gift is accepted.

Thank you for your interest in supporting the Indiana University Kokomo Library.

For an accessible version of our Gift Policy, please contact the Research Help desk at 765-455-9521.

The Campus Archives obtains and enhances its holdings by receiving University records transferred by offices and departments and by the donation of student organizations' records, committee papers, and the personal documents and memorabilia from alumni and community members.

Use the information below to learn about what the Campus Archives collects and how to donate these materials. These lists are intended as general guides and are not exhaustive. For any questions about donating to archives, please contact us at iuklib@iu.edu.

Office and Department Records

The Campus Archives is the official repository for the records of Indiana University Kokomo that have long-term historical, legal, fiscal, and administrative value. Records commonly transferred to the Archives include, but are not limited to, the following materials.

• Key documents of departments, committees, divisions, or programs of the campus:
  • Constitutions and by-laws
  • Meeting minutes and proceedings
  • Meeting transcripts
  • Lists of officers
• Office files, such as correspondence, memoranda, and emails (incoming and outgoing), concerning:
  • Administration of organizations
  • Projects, activities, and functions of the organizations
  • Subject files concerning projects, activities, and functions
• Historical files documenting policies, decisions, committee and task force reports, and questionnaires
• Publications: two copies of all newsletters, journals, brochures, monographs, programs, posters, and announcements issued by the University or its subdivisions
• Audiovisuals:
  • Photographs
  • Digital images
  • Films
  • Sound and video recordings
• Personal papers of students, faculty, and staff that relate to the University's work.

Records of Student Organizations and Student Life

Documenting Indiana University Kokomo student organizations and student life is a major objective of the Campus Archives. The following guidelines are intended to assist student organizations in identifying those portions of their files that are appropriate for transfer to the Archives.

Records commonly transferred to the Archives include, but are not limited to, the following materials:

• Key documents of departments, committees, divisions, organizations, clubs, and programs of the campus:
  • Constitutions and bylaws
  • Meeting minutes and proceedings
  • Meeting transcripts
  • Lists of officers
• Office files, such as correspondence, memoranda, and emails (incoming and outgoing) concerning:
  • Administration of the organizations
  • Projects, activities, and functions of the organizations
  • Subject files concerning projects, activities, and functions
• Historical files documenting policies, decisions, committee and task force reports and proceedings, and questionnaires
• Publications: two copies of all newsletters, journals, newspapers, brochures, monographs, programs, posters, and announcements issued by the organization or its subdivisions
• Audiovisuals:
  • Photographs
  • Digital images
  • Films
  • Sound and video recordings

To automatically receive all future publications, the Campus Archives may be placed on division, department, office, and organizations' mailing lists. Please add iukarch@iu.edu to your lists.

Note: All information formats (e.g. published, typescript, audiovisual, and electronic data, such as computer files) are appropriate for consideration for transfer. For documents in formats requiring any form of machine intervention, such as videotapes and all computer files, consideration should be given to converting the documents to a format accessible to the Archives' users. Early consultation with Library employees is strongly encouraged for all such materials.